Terms & Conditions of Hire
Drivers must meet the following mandatory conditions:
- All drivers must be over 25 years and under 70 years of age.
- Visitors from abroad must produce a full domestic licence - a current international permit is not acceptable.
- All drivers must come to the office personally at the start of the hire where each driver will be required to produce their Full Domestic Driving Licence plus two other means of identification, one of which should bear their signature and full address.
- The following will be accepted: Passport, Bank / Building Society Book, Family Allowance Book, Telephone / Electric / Gas Bill, Business Correspondence.
- Additional drivers and drivers with accidents / convictions, may have to pay an increased insurance premium.
- All drivers - without exception - must sign the necessary insurance documents and hire agreements stipulated by the insurance.
- All drivers must have held a full driving licence for the past 12 months, and have had driving experience over this 12 month period.
INSURANCE
Comprehensive insurance is provided by Freedom To Go (thereafter referred to as 'the company') and is included in the hire charge, but the hirer is liable for a responsibility amount of the first £500 for any damage to the vehicle, both externally and internally, and including all internal fixtures and fittings. The responsibility amount is payable when the balance of the hire charge is paid. The vehicle is only insured for the contract period, therefore, driving the vehicle after the contract period may result in the driver committing a road traffic offence. Furthermore, the hirer would be entirely responsible for the accidental damage, injury and consequential loss after the expiry date of the hire insurance period. The responsibility amount will be refunded by post if the vehicle is returned on time, undamaged, clean and toilet empty. The company reserves the right to amend the responsibility amount deposit depending on the itinerary, length of hire and experience of the drivers).
BOOKING DEPOSIT
A booking deposit of £150 per week is payable at the time of making the reservation and will be deducted from the total hire charge. This deposit is not refundable in the event of cancellation. However, in the event of the vehicle being re-hired, part or all of the deposit may be refunded. Cheques should be made payable to "IScottWigton".
COLLECTION & RETURN
Vehicles will be available for collection on Fridays at a time arranged between 3.00pm and 5.30pm and must be returned by 10.00am on the Friday at the end of the hire period. Your co-operation in returning the vehicle on the arranged date and time is essential in order that the vehicle be available for the next hire. Failure to return the vehicle on time will incur a surcharge of £100.00 per day or part day, plus the daily hire rate. Please return the vehicle in a clean and undamaged condition and toilet emptied. The company reserves the right to charge £25.00 if the toilet is not clean. The company also reserves the right to deduct from the responsibility amount, the cost of any necessary repairs or cleaning. At any time after the end of the hire period the company shall be entitled to repossess the vehicle and expenses incurred shall be paid for by the hirer to the company on demand.
FUEL, OIL & PUNCTURES
Fuel, oil and punctures are the responsibility of the hirer, who is required to carry out regular (daily) checks on all oil and water levels and tyre pressures. Fuel, oil, punctures and tyre damage are at the hirer's expense.
CAR PARKING
Car parking will be provided free to the hirer and their party for the duration of the hire period (at owner's risk).
BREAKDOWNS
In the event of a breakdown or accident, AA assistance is at the disposal of the hirer. Instructions for the repair or replacement of spare parts, at a cost not exceeding £50, may be given by the hirer, who will be reimbursed on production of receipted invoices. Company approval must be obtained in respect of repairs / replacements in excess of £50.00. The company is not responsible for hotel or any other consequential loss or expenses subsequent to a breakdown, but will refund the hire charge of any full day's complete loss of use of the vehicle. Every effort is made to ensure that all vehicles are in a safe and roadworthy condition before they leave the company's premises, but the company shall be under no liability for third party claims or damages in connection with, or consequence to any breakdown or accident. In the event of an accident involving the company vehicle, a complete accident report must be made out and handed to the company at the time of termination of the hire. Any accidents or damage must be reported to the company. In the event of an accident, please make sure you obtain all names and addresses and vehicle information of all third parties and their insurance company details. Also any witnesses details if applicable. A sketch of the accident may be helpful. Do not admit liability.
AVAILABILITY
If, due to circumstances beyond our control, the vehicle reserved is not available, the company reserves the right to offer a suitable alternative vehicle. If this is not acceptable, or another suitable vehicle is not available, the liability of the company will be limited to the refund of any monies paid, and the hirer shall have no further claims against the company.
CANCELLATION BY THE COMPANY
The company may cancel the hire of any vehicle if, at the time of collection, the licences of nominated drivers are invalid or not in accordance with the terms and conditions. Provisional driving licences are not acceptable. In these circumstances all monies that have been paid by the hirer (with exception of the refundable responsibility amount) will be forfeited to the company.
TRAVEL INSURANCE
Special Travel Insurance is recommended which will cover: cancellation costs; personal luggage and money loss; personal accident and medical and other expenses. This type of insurance is not expensive and can be arranged for you.
FINES
Any and all fines incurred by the hirer for the infringement of traffic laws or regulations shall be paid in full by the hirer, who indemnifies the company from any liability in such circumstances.
SMOKING
Smoking is not permitted in company vehicles and any infringement of this condition may result in loss of part of the responsibility amount. For the benefit of other users, your co-operation is most appreciated.
PETS
Sorry, no pets.
MILEAGE
There is no charge on mileage.
FUEL - DIESEL
The tanks of vehicles are full when hirer departs and the hirer is required to return the vehicle with full tanks, otherwise a deduction will be made from the responsibility amount.
WINTER HIRES
In the case of winter hires, the company will not be and cannot be held responsible in the event of any damage or inconvenience being caused by freezing conditions. This is the responsibility of the hirer.
RIGHTS
The company reserves the right to vary rates, conditions and specification without notice. The company also reserves the right to refuse hire to any person. All rental agreements are subject to the standard terms and conditions of the agreements supplement as above.